Minutes of a scheduled meeting of the Parish Council on

Monday 8th February 2021 at 19.00 hrs.

Due to the Covid 19 crisis the meeting was held remotely.


Councillors:  Chris Williams (Chairman) Simon Blackmore and Patrick Sullivan.

In attendance

Ward Councillor David Hitchiner and Mark Hearne (Parish Clerk) plus four residents. Mr David Fellowes (Land Research & Planning Associates Ltd) was present for item 3.

  1. Apologies for absence – Councillors Margaret Harkin, Richard Lloyd and Corinne Cranham
  • Declarations of interest and written requests for dispensation – None.
  • Presentation by David Fellowes (Land Research & Planning Associates Ltd).  Mr Fellowes explained that the proposals set out in Planning Consultation 204415 would, if approved facilitate the development of two holiday lets which he considered will bring benefits to the local economy and hoped Councillors would support the application.
  • Open Session
    • West Mercia Police were unable to join the meeting.
    • Ward Councillor David Hitchiner – Ward Councillor Hitchiner reported on the following key issues.
      • Confirmed that planning permission has been approved for the development adjacent to the Town House. Councillors were asked if they would be interested in purchasing the piece of land on the proposed site as a possible nature reserve. It was considered that the lack of public access to the site would render this option unviable.
      • A landowner has offered to clear the drain/ditches on the Bridge Sollers Road but invoice Balfour Beatty for the work. It was mentioned that future grants may become available for the purpose of resolving drainage issues and suggested that this may be of interest to the Parish Council.
      • Following the recent decision to halt work on the by-pass in Hereford a piece of work has been commissioned to consider an alternative route.
  • Lengthsman’s Report – The Lengthsman was not present and no report had been submitted.
  • Issues Raised by Local Residents – No issues were raised.
  • Minutes of previous meeting … 11th January 2021. It was RESOLVED to adopt the minutes of the above meeting and they will be signed by the Chairman in due course.
  • Clerk Correspondence
    • A resident has raised further concerns over flooding on Brampton Road at Rosebank/Gitnal House and outside 1 Blenheim Cottage. In discussion, it was acknowledged that flooding on Brampton Road was the result of drainage issues towards Stoney Street. The Chairman added that work is ongoing to resolve these issues which relate to a pipe under Stoney Street. It was RESOLVED that the Clerk writes to local landowners reminding them of the importance of effective maintenance. of ditches and watercourses. It was further RESOLVED that the Clerk re-reports the blocked drains on Brampton Road.
    • A resident raised the issue of recurring drainage problems on Bridge Sollers Road which are caused when a pipe becomes blocked with debris. It was RESOLVED that the Clerk circulates a copy of the map which had accompanied the correspondence. The Chairman commented that the failure of Balfour Beatty to maintain pipes which have been installed at the behest of Herefordshire Council is a common theme. Councillors agreed that the maintenance of these pipes should be the responsibility of the local authority. This view was supported by Ward Councillor Hitchiner. It was RESOLVED that the Clerk writes to Balfour Beatty requesting them to take responsibility for pipes which have been laid under the authority of Herefordshire Council. The same resident also drew attention to the presence of sporadic grey water in the ditch and it was suggested that this might be a matter for Environmental Health.
    • A resident highlighted a drainage problem adjacent to the entrance to Hangar One on Brampton Road. The Chairman is content to meet the correspondent and it was RESOLVED that the Clerk extends this offer accordingly. It was further RESOLVED that the Clerk asks the Lengthsman to investigate the issue when the water recedes and report back.
  • Finance … The current bank balance in the Treasurers Account and the Business Bank Instant Account is £38,172.34 and £179.19 respectively.
    • It was RESOLVED to make the following payments:
      • Clerk’s salary (January 2021) in accordance with the employment contract.
      • PAYE (January 2021)- £133.20
      • Postage -£7.92
      • Countrywide Maintenance – £70.39
      • Lengthsman – £134.74
      • Sovereign (Gym Equipment) – £2852.14 – The Clerk confirmed that a donation of circa £10k has been received which will be used to finance the gym equipment and fencing in the recreation ground.
    • Section 106 monies –The Clerk reported that Balfour Beatty are planning to co-ordinate resurfacing work on Stoney Street with the installation of the proposed traffic calming measures both of which will take place in March 2021.
  • Planning – Comments on applications to be determined by Herefordshire Council.
  • Planning Consultation 204445 – Stoney Court Poultry Ltd, Madley, Herefordshire HR2 9NH. Proposed installation of Ground Source Heat Pumps with two cabins to house associated boilers for heating of poultry units. Councillors registered no objections to the proposals set out in the Planning Application and it was RESOLVED that the Clerk inform the LPA accordingly.
    • Planning Consultation- 210094 – Apple Tree House, Madley, Hereford, HR2 9LS. Proposed sunroom to rear, alteration to front elevation to create home office, new gates and railings to driveway. Councillors registered no objections to the proposals set out in the Planning Application and it was RESOLVED that the Clerk inform the LPA accordingly.
    • Planning Consultation – 204461 – The Print Shed, Swinmore House, C1196 From Stoney Street to Cornerstone, Canon Bridge, Madley. Proposed change of use from studio to dwelling. Councillors registered no objections to the proposals set out in the Planning Application and it was RESOLVED that the Clerk inform the LPA accordingly.
  • Lengthsman Working Group – The following resolutions were agreed.
    • The Clerk to ask the Lengthsman to remove four bags of rubbish left at the recreation ground.
    • The Clerk to ask the Locality Steward to secure a bollard in place opposite the shop.
    • To arrange the removal of debris from the kerbsides in the village either through a village sweep or work undertaken by the Lengthsman.  The Clerk to contact the Lengthsman accordingly.
    • The Clerk to contact the Lengthsman asking if the accumulation of detritus in the bus bay at the school could be removed.
  1. Recreation Ground – The Clerk confirmed receipt of an invoice for 50% of the cost of the gym equipment and reported that Councillor Cranham is working to procure fencing to be erected around the play equipment
  1. Footpaths Officer Report – The Footpaths Officer was not present and no report was provided. The Chairman sought an update on the non-maintained road from Castle Farm to Shenmore and it was RESOLVED that the Clerk brings this to the attention of the Locality Steward.
  1. Traffic & road issues – Councillor Sullivan reported that there seems to be fewer HGVs travelling on Brampton Road. Councillor Blackmore mentioned that the property owner at the entrance to Lion Close has trimmed the trees to help make sure the adjacent signs are visible especially in the growing season. It was RESOLVED that the Clerk contacts the owner of the property at the “old builders yard” to ask when the resurfacing of his drive will take place which is necessary to help prevent water flowing onto the highway.
  1. Parish Council Vacancies – The Clerk confirmed there are two vacancies on the Parish Council and it was RESOLVED to place advertisements on the website, noticeboard and Facebook pages. There was also discussion on a possible leaflet drop at a cost of circa £500 but it was agreed to keep this in mind should the advertisements fail to generate any interest. The Chairman suggested that newcomers to the parish should be welcomed by the Parish Council and Councillor Blackmore agreed to provide a copy of the welcome pack used by Clehonger Parish Council at the next meeting. The Chairman suggested that the surplus Smartwater kits should be made available to owners of any future new developments in the village. 
  1. Parish Council Objectives 2021/22 – Councillors reviewed the objectives for 2021/22 commenting specifically on the NDP referendum which is expected to take place in May 2021. It was suggested by the Chairman that some consideration should be given to publicising the referendum and will discuss a form of words with the Clerk. It was agreed to defer discussion on the Footpaths objective until Councillor Lloyd returns.
  1. Matters raised for next scheduled meeting on Monday 8th March 2021


The meeting closed at 19.55