Minutes – 9th December 2019

Minutes of a scheduled meeting of the Parish Council on
Monday 9th December 2019 at 19.00 hrs in the Parish Hall

Councillors: Chris Williams (Chairman), Simon Blackmore, and Patrick Sullivan.
In attendance
Ward Councillor David Hitchiner, Russell Pryce (CDB Planning and Architecture) Mark
Hearne (Parish Clerk) and 4 residents.

1. Apologies for absence – Councillors Margaret Harkin and Corinne Cranham
2. Declarations of interest and written requests for dispensation … None.
3. Smartwater – Presentation by Estelle Stock – West Mercia Police – Estelle provided an
overview on how the Smartwater scheme operates and how it acts as a deterrent against
burglary and theft. The cost of an individual kit is £8.90 plus VAT. Parish Councils who
commit to purchasing kits to cover 80% of households will receive a 25% contribution
from the Police and Crime Commissioner (PCC) which would bring the cost down to
£6.68 a kit + VAT. If 70% of the purchased kits are registered, the PCC has agreed to
provide free signage to go up throughout the parish. Estelle agreed to forward a formula
to calculate the cost to the Parish Council and it was RESOLVED that the clerk will
brief Councillors of the financial commitment in joining the scheme.
4. Open Session
4.1 West Mercia Police…There was no representative from West Mercia Police
present at the meeting.
4.2 Ward Councillor David Hitchiner – Ward Councillor Hitchiner provided a
brief update on key Hereford County Council issues commenting specifically
on the following:
4.2.1 The Local Enterprise Partnership (LEP) has agreed a £5.66m budget
towards the new university. There are issues around indemnity which is the
subject of negotiation between the LEP and Herefordshire Council.
4.2.2 Hereford has been awarded a £25m town fund – a group has been
established to decide how best to allocate the funding.
4.2.3 The acting Director Economy and Place has been appointed to fill the post
on a substantive basis.

4.2.4 Herefordshire Council can expect monies from Central Government
through the Bellwin Fund. The Fund is triggered when Local Authorities
experience extreme flooding.
4.2.5 A review of the Waste Services Contract is underway.
4.2.6 In response to a query from a resident Ward Councillor Hitchiner advised
there was no further development on Planning Application 100599.
4.3 Lengthsman Report – In view of the Lengthsman’s absence no report was
4.4 Issues Raised by Local Residents – No issues were raised.
5. Minutes of previous meeting … 11th November 2019
5.1 It was RESOLVED to adopt the minutes of the above meeting and they were
signed by the Chairman.

6. Clerk Correspondence
6.1 The clerk reported that Clehonger Parish Council have agreed to contribute
£90 towards the cost of the Lengthsman attending a ROSPA training course.
It was RESOLVED that the clerk arrange the training in conjunction with the

7. Finance … The bank balance at 30 th November 2019 in the Treasurers Account was
noted as £30,550.48. As at 30 th November 2019 there was £179.10 in the Business Bank
Instant Account.
7.1 It was RESOLVED to make the following payments:
7.1.1 Clerk’s salary in accordance with the employment contract.
7.1.2 Lengthsman – £57.50
7.1.3 Stationery – £22.80
7.1.4 PAYE – £129.80
7.1.5 Countrywide Maintenance – £70.39
7.1.6 Madley Parish Hall – £60.00
7.1.7 Wicksteed – £3330.60
7.1.8 DJN Planning – £1300.00
7.2 Section 106 update – The Chairman provided an update on the extremely
slow progress in pursuing plans to introduce traffic calming measures on
Stoney Street which Brightwells have agreed to fund. The initial request form
for the Community Commissioning Project was submitted by the clerk to
Balfour Beatty in early August 2019. The quotation (circa £2900.00) for
design work only was only received in mid-November 2019. The Chairman

expressed his dissatisfaction with the process and asked the Ward Councillor to
undertake some investigation on behalf of the Parish Council.
7.3 Request for a Donation from Dore Community Transport – Following
discussion it was RESOLVED to donate £500 to Dore Community

8. Neighbourhood Development Plan – It was unanimously agreed to approve the draft
NDP Plan. It was RESOLVED that the clerk would now submit the draft plan and
supporting documents to Herefordshire Council to initiate the Regulation 16
9. Planning … Comments on applications to be determined by Herefordshire Council:
9.1 Planning Application 193986 – Foxfields, Bullstall Lane, Madley, Hereford,
HR2 9LY – Proposed single storey extension. Following discussion, the Parish
Council discerned no issues with the proposal and were content to support the
Planning Application. It was RESOLVED that the clerk would notify the LPA
9.2 Planning Application 193995 – Land west of The Yard, Brampton Road,
Hereford, HR2 9LU – Proposed development of three dwellings with garages.
Mr Russell Pryce, (CDB Planning and Architecture) briefed Councillors on the
proposals. It is proposed to build three detached dwellings (2×3 bed plus
1x4bed) in a low-density development. There was some discussion on access
issues and the absence of a paved footpath from the proposed development
and the heart of the village. In conclusion, Councillors decided to support the
application on condition that the orchard and wildflower meadow remain part
of the development. It was RESOLVED that the clerk would inform the LPA
accordingly but at the same time draw attention to the fact that the
development was outside the agreed NDP settlement boundary.

10. Lengthsman Working Group – The Lengthsman Working Group is due to meet on the
16 th December 2019.
11. Recreation Ground – No issues were raised.
12. Footpaths Officer Report – In the absence of the Footpaths Officer no report was
available for this meeting. A resident suggested that many of the village footpaths need
attention and the Chairman advised this would be discussed at the forthcoming
Lengthsman Working Group meeting at which the Footpaths Officer will be present.
13. Traffic & road issues – No issues were raised.
14. Matters raised for next scheduled meeting on Monday 13 th January 2019 – To consider
the Smartwater initiative.

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