Minutes – 8th June 2020

Minutes of a scheduled meeting of the Parish Council on

Monday 8th June 2020 at 19.00 hrs.

Due to the Covid 19 crisis the meeting was held remotely.


Councillors: Chris Williams (Chairman), Simon Blackmore, Patrick Sullivan, Margaret Harkin, Richard Lloyd and Corinne Cranham.


In attendance

Mark Hearne (Parish Clerk), Lengthsman Paul Wright and 2 residents.



  1. Apologies for absence – None


  1. Declarations of interest and written requests for dispensation …


  1. Open Session
    • West Mercia Police were unable to join the meeting.
    • Ward Councillor David Hitchiner – Ward Councillor Hitchiner was not present at the meeting.
    • Issues Raised by Local Residents –
      • A resident reported continuing concerns with the level of vibration caused when heavy vehicles travel over road defects outside their property. Balfour Beatty have visited the site but their analysis was unsatisfactory so a further note has been forwarded to the Ward Councillor seeking his support. It was suggested by Councillor Sullivan that there might be value in involving their neighbours in attempting to resolve this issue. It was RESOLVED that the Clerk update the Ward Councillor on the latest developments.
      • A resident reported concerns with the road surface on Stoney Street which is causing vibrations especially when military vehicles visit the Brightwells’ site. It was suggested that the resident report their concerns direct to Balfour Beatty.
      • The valuable serviced provided by the Madley shop and post office during the Covid-19 crisis was also highlighted by a resident.
    • Lengthsman Report – The Lengthsman reported that he was broadly up to date with his tasks. The damaged drum has been removed from the recreation ground and the Clerk reported that Countrywide Maintenance have suggested that they may be able to source a replacement drum or, if not, would be prepared to make a financial contribution. The flooding issue outside Gitnal Farm was discussed and it was RESOLVED that the Clerk contact the property owner to re-arrange the meeting which had been aborted due to Covid-19.


  1. Minutes of previous meeting … 11th May 2020
    • It was RESOLVED to adopt the minutes of the above meeting and they will be signed by the Chairman in due course.


  1. Clerk Correspondence
    • A resident had written raising concerns about speeding traffic in the village but in a subsequent exchange of e-mails with the Clerk had agreed to join the Community Speed Watch team of volunteers. It was RESOLVED that the Clerk forward the details of the resident to Mr Ian Rollason who is overseeing the recruitment of new volunteers.


  1. Finance … The bank balance at 31st May 2020 in the Treasurers Account was noted as £28,281.08. As at 31st May 2020 there was £179.16 in the Business Bank Instant Account.


  • It was RESOLVED to make the following payments:
    • Clerk’s salary in accordance with the employment contract.
    • Stationery (Covid 19) – £56.96
    • PAYE – £129.60
    • Lengthsman – £138.75
    • Countrywide Maintenance – £70.39
  • Section 106 monies – The Clerk reported that Brightwells have not yet reimbursed the Parish Council for the cost of the design work for traffic calming on Stoney Street.


  1. Neighbourhood Development Plan – The Chairman reported that there had been no further updates and was still awaiting the examiner to begin work on the NDP.


  1. Planning … No planning applications have been submitted.


  1. Lengthsman Working Group – Councillor Margaret Harkin reported that there are no additional issues to those detailed on the Lengthsman Action Log. The Clerk added that he had submitted a request to Balfour Beatty to include the area at the junction between B4352 and Bridge Sollers road in their grass cutting schedule.


  1. Recreation Ground – The Chairman asked if Councillors have any proposals for using the available funding for the recreation ground. Councillor Sullivan suggested that adult keep fit equipment might be worth considering. It was RESOLVED that Councillor Cranham would investigate further and also ascertain whether there are sources of grant funding available


  1. Footpaths Officer Report – The Footpaths Officer reported that two foot bridges in the village have been repaired during the last two weeks.


  1. Traffic & road issues – The Chairman reported that Balfour Beatty have produced drawings for the traffic calming on Stoney Street and a formal quote for the work is now awaited.


  1. Matters raised for next scheduled meeting on Monday 13 July 2020 – End of Year Accounts (2019/20).



The meeting closed at 19.30

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