Minutes 8th January 2018

Minutes of a Parish Council meeting held on Monday 8th January 2018 at 7.p.m. in the Parish Rooms, Madley

Present: Chairman: Cllr David Williamson, Cllr Margaret Harkin, Cllr Jane Hirst, Cllr Richard Lloyd, Cllr Sheila Cook, Cllr Chris Williams

In Attendance: Ward Councillor Steve Williams, Clerk Alison Davies and 18 members of the public.

1. Introduction and welcome by the Chairman
The Chairman, Cllr David Williamson welcomed everyone to the meeting and was pleased to see such a good turnout from the public.

2. Apologies for Absence
There were no apologies for absence.

3. Declarations of Interest
Cllr David Williamson declared an interest in the application for the post of Footpath Officer.

4. Open Session

4.1 Mr Price complained about written comments relating to issues on Footpath NY34, which ran through his field. The problem had been resolved but the issue was causing division in the village. There was a lot of discussion from the floor.
4.2 Mr Paul Wright commented on the ETL planning application, which would be only 50 yards from his and his neighbours’ properties with a 12 foot high fence and all night lighting affecting their enjoyment of their property. There was support for moving the building to another vacant area of the site. He also pointed out how dangerous the road was and that there had been issues of resurfacing there for a long time. Paul Norris of Balfour Beatty to be asked to inspect the road. Councillors were asked to look at the plans and comment on them at the next meeting.

5. To approve Minutes of the Parish Council Meetings held on Monday 27th November 2017.
Resolved: – It was unanimously resolved that the Minutes of the Parish Council Meeting held on the Monday 27th November 2017, were approved by the Council and then signed by the Chairman. Minutes would be posted in the notice board after approval at the meeting.

6. Clerk update and correspondence
The clerk had received a letter from the Corinne Cranham asking for financial support for the football training sessions. They needed £400 to buy balls, bibs, markers and mini goals. The Council agreed unanimously to buy these items and the Clerk was asked to order them, so VAT could be recovered.

7. Finance

7.1 Resolved: The following list of payments were approved unanimously:
Countrywide Grounds Maintenance Nov and Dec : £140.78
Awards for All Big Lottery fund £10,000.00

There was discussion about the grant from Awards for All and it was decided not to go ahead with the project. The Clerk explained that the money would have to be given back and couldn’t be used for any other project. There would have to be a new application for any new project.

7.2 Resolved: The bank balance was noted at £37,147.38

7.3 To approve precept request for 2018 – 2019
The precept was discussed, and it was resolved that the request for 2018 – 2019 would be for £18,900.00 representing an increase of £900.00 in total against 2017 – 2018. This was to help cover the loss of grant funding for the Lengthsman in 2018 – 2019. The Clerk will need to advertise for a lengthsman for a new contract from April, who will need to have his own equipment and comply with insurance and other regulations. The Clerk is to ask Terry Griffiths to resume his lengthsman duties until the end of the year.
7.4 Two more signatories are needed for the bank account and Cllrs Jane Hirst and Sheila Cook have agreed to do this. Application forms will need to be filled in and taken to the bank with ID.

8 Planning.

8.1 Allensmore Nurseries 174715: Councillors expressed concerns about the amount of water to be used and where it would come from. There were also concerns about the amount of traffic and suggested revised travel plan to take traffic away from the village. There were comments about the agricultural hours aspect with concern over the effect on local residents. It was resolved to support with reservations.
8.2 Swinmoor Farm 174650: Mr P Cobb spoke to the Council to explain that this makes the farm more viable and efficient. There will be a little more traffic movement but the site won’t be seen, heard or smelt. The council resolved to approve this.
8.3 Stoney Street Appeal 163370: The Highways Agency had already objected to this application on access grounds. The Council resolved to make no further comment.

9. Grant
There was discussion on the Awards for All grant which had not been taken up and was out of date in the middle of November 2017. The clerk pointed out that the grant could not be used for any other purpose and it was agreed to return the grant money.

9. Neighbourhood Plan
The Neighbourhood Plan had not been worked on for some time but it was resolved to move forward with it. The working group will call a public meeting. There will need to be a referendum arranged. There will also need to be discussion with the Duchy about areas identified for housing.

10. Recreation Ground update.
Snow has damaged several trees. The Clerk to check that the Duchy have responsibility and ask them to deal with the trees. The car park is the responsibility of the Parish Council. The Chairman is currently emptying the rubbish bins on the playing field and the Lengthsman will be asked to resume this duty asap. There was appreciation and thanks to the Parish Council Chairman for his work on keeping the recreation ground clean.

11. Nominations for Vice Chairman
There were no nominations for this.

12. Election of Footpath Officer
There was only one applicant for the post and the appointment of Mrs Joan Williamson was approved. A letter of Accreditation to be sought from Will Steel at Balfour Beatty.

13. Items for next Agenda (no discussion)

13.1 Road from the Church to Church Croft
13.2 Brampton Road surface and potholes
13.3 A Parish walk with Paul Norris – dates
13.4 Traffic calming
13.5 New councillors

14. Reminder of dates of future meetings.