Minutes – 8th April 2019

Minutes of a scheduled meeting of the Parish Council on
Monday 8th April 2019 at 7.30 pm in the Parish Hall

Councillors: Chris Williams (Chairman), Jane Hirst, Richard Lloyd, David Williamson and Margaret Harkin.

In attendance
The Lengthsman (Paul Wright) and one local resident..

1. Apologies for absence – None.

2. Declarations of interest and written requests for dispensation … There were none.

3. Open Session
3.1 West Mercia Police…There was no representative from West Mercia Police
3.2 Ward Councillor Steve Williams – For reasons of purdah Ward Councillor Steve Williams was not present.
3.3 Lengthsman Report – The Lengthsman provided an update on his recent activities and it was RESOLVED to update the action log accordingly.
3.4 Issues Raised by Local Residents – No issues were raised.

4. Minutes of previous meeting … 11th March 2019

4.1 It was RESOLVED to adopt the minutes of the above meeting and they were signed by the Chairman.

5. Clerk Correspondence…The clerk reported that Councillor David Williamson had written suggesting the Parish Council should mark John Harrison’s 100th birthday which will fall on the 8th May 2019. It was RESOLVED that the Parish Council would send a letter and birthday card. It was also RESOLVED that a notification would be placed on the website asking that any similar birthday landmarks be brought to the attention of the Parish Council.

6. Finance … The bank balance at 29.3.19 in the Treasurers Account was noted as £25,225.18. As at 29.3.19 there was £179.02 in the Business Bank Instant Account.

6.1 It was RESOLVED to make payments listed on the submitted schedule.
6.2 Section 106 monies update – The clerk reported that Brightwells have not yet confirmed a date for the proposed meeting to consider the options presented by Balfour Beatty for improving Stone Street. It was RESOLVED that the clerk would make contact with Brightwells to agree a convenient date.
6.3 The clerk reported that Herefordshire County Council had confirmed the precept for 2019/20 which is £23,200.

7. Planning … Comments on applications to be determined by Herefordshire Council:

7.1 Applications 190396 & 190853 – Land to the West of Upper House, Stone Lane, Madley – Enforcement Appeal. The appeal is scheduled for 15th May 2019
7.2 Application 190968 – The Old Bakery, Church Farm, Madley, Hereford – Enlarge window opening to form external doorway; install satellite dish; install central heating- Listed Building Consent. It was considered that the proposals outlined in the planning consultation were a matter for the Heritage Department to consider and it was RESOLVED to comment to the LPA accordingly.
7.3 Application – 190802 – The Laurels, Madley, Hereford -Proposed garden room extension. It was agreed that as the planned extension would not impinge on the neighbour’s properties the Parish Council would not raise an objection. It was RESOLVED that the clerk would respond to the LPA accordingly.
7.4 Application – 190618 – Units 1 to 4 4a 4e 4f and 5, Quest Vitamins Ltd, Gooses Foot Industrial Estate, Kingstone – Retrospective application for the retention of two Biomass Boilers and a wood chip store. The Parish Council registered concern over the retrospective aspect of the application but notably considered that, as local residents have complained about a constant and unpleasant odour from the site, a full environmental assessment should be undertaken before any planning approval was contemplated. It was RESOLVED that the clerk would respond to the planning application accordingly.
7.5 Application 191099 – Upper Chilstone, Madley, Hereford – Proposed construction of replacement potato and seed storage buildings and associated works – As the proposed buildings will be well hidden the Parish Council had no objections to the planning application. It was RESOLVED that the clerk would respond accordingly.

8. Parish Council Elections – The clerk confirmed that following the closure of nominations five councillors will form the new Parish Council from May 2019 and the appointments will not be contested. Councillors Sheila Cook and David Williamson had decided against standing for election.

9. Neighbourhood Plan (NDP)… Councillor Jane Hirst provided a brief update commenting that David Nicholson had completed the draft NDP plan which along with the draft Housing Manual will be discussed at the NDP meeting arranged for 2 May 2019.

10. Lengthsman Working Group – Councillor Margaret Harkin highlighted key and immediate tasks included on the Lengthsman Action Log. Following discussion, it was RESOLVED that the clerk would contact the Locality Steward about the faded speed signs at the entrance to the village. It was also RESOLVED that the Lengthsman would have a look at the grass at the entrance of Tinglebrook/Archenfield. Other issues discussed included the “smelly” drains on Brampton Road where it was RESOLVED that the clerk would raise the issue with the Environmental Health Department at Herefordshire Council. It was also RESOLVED that the clerk would liaise with Balfour Beatty to organise a quarterly sweep of the village.

11. Recreation Ground – Councillor Corinne Cranham reported that the installation of the play equipment would be completed in good time before the opening planned for the 19th April 2019. It was RESOLVED that the Lengthsman would clean the sign at the recreation ground.

12. Footpaths Officer Report –Councillor Richard Lloyd reported that he had walked about 25% of the village footpaths since taking up the role last month and identified several locations where remedial action is required. With information to be provided by Councillor Lloyd it was RESOLVED that the clerk would consult Balfour Beatty to establish what equipment is provided gratis. It was also noted that Councillor Lloyd would need a personal contract in his role as Footpaths Officer.

13. Traffic & road issues

13.1 The clerk reported that the Community Speed Watch team had advised that, following the data collection exercise, Madley qualified for participation in the scheme. The Community Speed Watch team have agreed to provide training for volunteers free of charge.

13.2 The Chairman reported that the Highways Department had confirmed that each of the three entrances to the village were suitable to accommodate village gates which led to discussions with a supplier (JACS). As a result, quotations have been received for a standard design and a “L” shaped design (including installation) at a cost of £4,772.64 and £8,291.50 respectively. Following discussion, it was RESOLVED to procure the “L” shaped gates noting there would be additional costs associated with the required street-works and traffic management. The Chairman invited the Lengthsman to provide an estimate for installing the gates. The Chairman reported that there are sufficient monies in the budget to fund dragons teeth (circa £1400) at the three village entrances.

14. Matters raised for next scheduled meeting on Monday 13th May 2019 – No matters were raised.

The Chairman closed the meeting at 20.45

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