Minutes 14th January 2019

Minutes of a scheduled meeting of the Parish Council on Monday 14th January 2019 at 7.00 pm in the Parish Hall

Councillors: Chris Williams (Chairman), Corinne Cranham, Jane Hirst, Richard Lloyd, David Williamson and Sheila Cook.

In attendance
Ward Councillor Steve Williams, PC Roger Bradley (West Mercia Police) plus two local residents.

1. Apologies for absence – Margaret Harkin and Martin James.

2. Declarations of interest and written requests for dispensation … There were none.

3. Open Session
3.1 West Mercia Police…PC Bradley reported that there was little criminal activity during the previous two months apart from an incident in Longtown where there was an attack on the Post Office (two people in custody); a break-in at Vowchurch and a stolen vehicle from Peterchurch. During the period 14th -29th January the police will be conducting a speed check exercise which will include Madley. PC Bradley added that residents should not hesitate to report any suspicious activity to the police.
3.2 A brief verbal report from Ward Councillor Steve Williams included:
3.2.1 Reported problems of a significant amount of mud on roads in Madley to Paul Norris who agreed to erect signs warning motorists of the potential hazard.
3.2.2 Provided feedback from the meeting of Madley Charities who met on the 11th January 2019. Whilst the charity was unable to financially support the re-surfacing of the recreation car-park they are prepared to make a donation of up to £1700 to cover the cost of erecting a fence in the recreation ground as it better reflected the aims of the charity. It was RESOLVED to procure a plaque in recognition of the support offered by Madley Charities.
3.2.3 Publicised the forthcoming Parish Summit on the 24th January 2019.
3.2.4 Reported on representations received from Andrew Hewitt seeking a state of emergency on climate change. Without support from other sources it would not be realistic to table a motion to Herefordshire Council.
3.2.5 Reported on correspondence received from Yvonne Coleman (Planning Obligations Manager) at Herefordshire Council concerning Section 106 monies provided by Brightwells. Ms Coleman explained that £8102 of the £30000 had been spent on producing a plan on identifying suitable passing places on the Bridge Sollers road. It was RESOLVED that the clerk would write to Ms Coleman, copied to Ward Councillor Williams, seeking a breakdown of the costs incurred on producing the plan and asking that no further monies are drawn from the remaining £21,898. A meeting has been arranged at the Brightwells site for Tuesday 29th January 2019 at 15.00rs where residents will have the opportunity to offer views on how the money available to fund improvements to Stoney Street could be best allocated. Representatives from the Herefordshire Highways Department are due to be in attendance. Although Ward Councillor Williams is not available to attend he advised that Ward Councillor Johnstone (Kingstone) is keen to come along. It was, therefore, RESOLVED that the clerk would extend an invitation to Ward Councillor Johnstone.

3.3 Lengthsman Report – No report submitted from the lengthsman who remains on light duties only.

3.4 Issues Raised by Local Residents
3.4.1 A resident raised concern that Brightwells were reneging on the conditions which dictate when they can put up their road management signs directing customers to their site. It was RESOLVED that the clerk would write to Brightwells reminding them of the need to comply fully with these conditions.
3.4.2 Questions were raised about the current status of the Travellers’ Site consultation. Ward Councillor Williams confirmed that no decision has been reached by Herefordshire Council on the preferred sites.

4. Minutes of previous meeting … 10th December 2018

4.1 It was RESOLVED to adopt the minutes of the above meeting and they were signed by the Chairman.

5. Clerk Correspondence…A resident has reported a rotten wooden sign post on Public Footpath MY43. The issue has been referred to the Footpaths Officer.

6. Finance … The bank balance at 27.12.18 in the Treasurers Account was noted as £30,546.18. As at 10.12.18 there was £178.99 in the Business Bank Instant Account.

6.1 It was RESOLVED to make payments listed on the submitted schedule.

6.2 Section 106 monies update – This subject had been discussed earlier in the meeting (3.2.5 refers)

7. Planning … Comments on applications to be determined by Herefordshire Council:

7.1 Application 184610- Stoney Court Poultry, Stoney Street, Madley- Variation of annex condition 16 (163370) amend to – no development shall commence on site until the developer has secured the implementation of a programme of off-site highways work in accordance with the written scheme of works, which has been approved in writing by the local planning authority – Planning Permission. Following discussion, it was RESOLVED that the Parish Council would offer no comment.
7.2 Application 184632 – Stoney Street Poultry, Stoney Street, Madley. Application for removal of Annex Condition 7 of planning permission (Appeal reference APP/W1850/W/17/3187088 LPA reference P163370/F) proposed retention of existing poultry buildings for non-livestock agricultural use – Planning Permission. Ward Councillor Williams reported that the decision has already been reached under delegated powers – it was therefore RESOLVED that the Parish Council would offer no comment.
7.3 Application 183851 – Red Lion Inn, Madley, Hereford – Installation of new boiler and flue – Listed Building Consent. The Parish Council has no objection and it was RESOLVED that it would comment accordingly.
7.4 Councillor David Williamson provided an update on all extant planning applications but specifically asked Ward Councillor Williams if there was any further update on application 181921 – Faraday House – which has been beset with delays. Ward Councillor Williams agreed to investigate but commented that the Planning Department at Herefordshire Council was under pressure following the departure of several key staff.

8. Neighbourhood Plan (NDP)… Councillor Jane Hirst reported that flyers had been posted to all residents in Madley advertising the open evening arranged for Friday 18th January 2019 which will be hosted by the NDP team supported by the Princes Foundation. A workshop is due to take place on the following day (Saturday 19th January 2019) where invited guests from community groups in the village will come together to discuss and offer views on the preferred character of any new housing development. The output from the workshop will be incorporated into the NDP plan currently being drafted by David Nicholson (Planning Consultant).

9. Lengthsman Working Group

9.1 Councillor Richard Lloyd reported that the grips throughout the village seemed in good order but will be tested fully during a period of rain.
9.2 Paul Norris has been asked to investigate the “smelly drains” in Brampton Road and confirmed that he, in turn, had consulted Welsh Water to undertake a full check of the system. It was RESOLVED to check with Paul Wright to ascertain his findings before any action to contact Welsh Water is undertaken.

10. Recreation Ground

10.1 In light of the recent injury suffered by someone using the climbing post on the recreation ground it was RESOLVED that the clerk would write to Councillor Martin James for advice as he was best qualified to offer an informed comment given his ROSPA qualification. It was also RESOLVED that Councillor Corinne Cranham would seek quotes for the removal of the climbing post.
10.2 Councillor Corinne Cranham reported that an order has been placed for the playground equipment.
10.3 Three quotes had already been received for erecting the fence in the recreation ground and following further consideration of the estimates and associated references received it was RESOLVED to select A1 Fencing to undertake the work – Councillor Cranham agreed to advise the contractors accordingly.
10.4 The Chairman reported that he had secured a significant reduction from GM Joyce for the cost of re-surfacing the car-park. It was RESOLVED that the Chairman would seek further information from GM Joyce before any decision is reached.
10.5 Councillor Williamson reported that he had installed a new map on the Footpaths Noticeboard. The map will need to be annotated with the footpath numbers and the wooden frame may need some attention to improve its appearance.

11. Footpaths … The Footpaths Officer was not present and had not submitted a report.

12. Traffic & road issues – No issues were raised.

13. Matters raised for next scheduled meeting on Monday 11th February 2019 – No matters were raised.

14. Employment – Following discussion the Parish Council agreed to confirm the clerk in post following the completion of his probationary period and also agreed to increase his hours from 7 to 10 per week.

The Chairman closed the meeting at 20.10