Minutes – 12th October 2020

Minutes of a scheduled meeting of the Parish Council on

Monday 12th October 2020 at 19.00 hrs.

Due to the Covid 19 crisis the meeting was held remotely.



Councillors: Chris Williams (Chairman), Simon Blackmore, Patrick Sullivan, Corinne Cranham and Richard Lloyd


In attendance

Ward Councillor David Hitchiner, Mark Hearne (Parish Clerk) and 1 resident.


  1. Apologies for absence – Councillor Margaret Harkin


  1. Declarations of interest and written requests for dispensation … Councillor Lloyd declared a Non-DPI against agenda item 9.2.(Planning Consultation 203185)


  1. Open Session
    • West Mercia Police were unable to join the meeting.
    • Ward Councillor David Hitchiner – Ward Councillor Hitchiner reported on the following key issues.
      • Covid 19 remains a key issue for Herefordshire Council with the current infection rate being 32 per 100,000 people. Whilst this is lower than most other counties it still represents a notable increase from the position six months ago.
      • The Traffic Review being conducted by Herefordshire Council is 95% complete.
      • There are concerns over the local economy with 25000 people currently on furlough.
      • The units in the Maylord Centre are filling up quickly with only two still actively available.
      • Following a meeting with the landowner there is a much clearer appreciation of the drainage issues affecting the Bridge Sollers Road.
      • There is an additional £4m available to spend on the roads in the county and it is hoped some will be allocated to maintain drains in the area.
      • There has been a complaint on the apparent lack of social distancing and face coverings at the car boot sale.
      • With the NDP having been accepted it is possible that developments outside of the settlement boundary e.g. proposed dwellings outside the Town House could be rejected by the Planning Committee.
    • Lengthsman’s Report – The Lengthsman was not present but had reported that he is hopeful of completing the outstanding tasks in the next week or so.



  • Issues Raised by Local Residents –
    • A resident reported on her plans to organise a litter pick on Sunday 1st November 2020, Herefordshire Council have been asked to supply material to support the litter pick and it was agreed to advertise the event on the Parish Council website, noticeboard and Facebook page.


  1. Minutes of previous meeting … 14th September 2020. It was RESOLVED to adopt the minutes of the above meeting and they will be signed by the Chairman in due course.


  1. Clerk Correspondence
    • A resident had written expressing concern that her father’s peace is being disturbed by several motorcycles riding in the field adjoining his property. The Clerk had replied suggesting the issue be brought to the attention of Herefordshire Council who has responsibility for nuisance of this type.
    • The Clerk also mentioned that Herefordshire Council have launched a consultation with Parish Councils on the current arrangements for dealing with code of conduct complaints. It was RESOLVED to include this on the agenda for the next meeting.


  1. Finance … The bank balance at 30 September 2020 in the Treasurers Account was noted as £38,923.48. As at 30th September 2020 there was £179.20 in the Business Bank Instant Account.


  • It was RESOLVED to make the following payments:
    • Clerk’s salary (September 2020) in accordance with the employment contract.
    • PAYE (September 2020)- £129.60
    • Postage – £7.80
    • Countrywide Maintenance – £70.39
    • Lengthsman – £117.10
    • Duchy of Cornwall – £1078.25
    • Came and Company – £89.76
  • Precept & Budget for 2021/22 – The Clerk highlighted the key issues on the proposed budget for 2021/22 which included £6k for capital projects (includes outdoor adult gym equipment), £1k for a twice-yearly newsletter, £2600 for Smartwater kits and £1k for allocation to a participatory budget. Following discussion, it was RESOLVED to approve the budget for 2021/22 and it was further RESOLVED to leave the precept unchanged at £23,200.
  • Section 106 monies –The Clerk reported that an invoice from Herefordshire Council for the traffic calming work on Stoney Street has been forwarded to Brightwells.


  1. Neighbourhood Development Plan – The Chairman reported that there had been no modifications to the NDP following the recent examination. The remaining stage of the process is the referendum which, due to Covid 19, will not take place until May 2021.


  1. Planning – Comments on applications to be determined by Herefordshire Council.
    • Planning Consultation 202760 – Land at The Willows, Madley, Herefordshire, HR2 9LU – Proposed 2-bedroom bungalow and double garage. Following discussion, Councillors registered no objections to the proposals set out in the planning application and it was RESOLVED that the Clerk inform the LPA accordingly.
    • Planning Consultation 203185 – Magnolia Farm, Madley, Hereford, HR2 9JF – Proposed extension of an existing agricultural building. Following discussion, Councillors registered no objections to the proposals set out in the planning application and it was RESOLVED that the Clerk inform the LPA accordingly.


  1. Parish Council Objectives 2021/22 – There was discussion on the draft objectives for 2021/22 with the following action points:
    • Outdoor Gym Equipment – Councillor Cranham reported that no response has yet been forthcoming from the funding streams.
    • Councillor Training – It was RESOLVED that the Clerk would investigate suitable remote training offered by HALC.
    • Community Hub– Councillor Cranham will continue to explore whether the tennis clubhouse could offer a suitable facility for local residents. Councillor Sullivan offered to attend any future meetings with the Tennis Club.
    • Dog Fouling – It was RESOLVED that the Clerk contacts Herefordshire Council with a view to acquiring some dog fouling signs.
    • Participatory Budget – It was RESOLVED that the Clerk will provide the Finance Working Group with some background information showing how participatory budgets work in practice.
    • It was RESOLVED that the finalised objectives will be allocated to Councillors at the next meeting.


  1. Lengthsman Working Group – In the absence of the Lengthsman and Councillor Harkin there was no substantive discussion although Councillor Blackmore reported that the metal pole at the village gates earmarked for removal remains in place. It was RESOLVED that the Clerk arrange a Lengthsman Working Group meeting during the first two weeks of November 2020.


  1. Recreation Ground – No issues were raised.


  1. Footpaths Officer Report – The Footpaths Officer commented that there was nothing to report at the moment. Councillors were confident that the holes on MY41 have been filled in by the landowner.


  1. Traffic & road issues – No specific issues were raised but Councillor Lloyd mentioned that tractors are exceeding the speed limit during the night. It was RESOLVED that the Clerk brings this to the attention of the local police. The Chairman added that Covid 19 has meant a suspension of Community Speed Watch activities. The Chairman also reported that following an update from Balfour Beatty there are no immediate prospects of resurfacing work on Stoney Street.




  1. Matters raised for next scheduled meeting on Monday 9th November 2020 – None.



The meeting closed at 19.43

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