Minutes – 11th January 2021

Minutes of a scheduled meeting of the Parish Council on

Monday 11th January 2021 at 19.00 hrs.

Due to the Covid 19 crisis the meeting was held remotely.


Councillors:  Chris Williams (Chairman) Simon Blackmore, Patrick Sullivan and Corinne Cranham


In attendance

Ward Councillor David Hitchiner and Mark Hearne (Parish Clerk) plus two residents


  1. Apologies for absence – Councillor Margaret Harkin


  1. Declarations of interest and written requests for dispensation –


  1. Open Session
    • West Mercia Police were unable to join the meeting.
    • Ward Councillor David Hitchiner – Ward Councillor Hitchiner reported on the following key issues.
      • The budget consultation on the 2021/22 spending plans continues but it seems that Herefordshire Council are heading for a £11m shortfall which will have an obvious impact on the services that the Council can deliver next year.
      • The increase to the Council Tax for 2021/22 is expected to be 4.99% of which 3% will be allocated to the delivery of adult/children services with the remaining 1.99% used for all other services.
      • The level of phosphates in the River Lugg catchment remains an area of concern with no planning permissions allowed in the area. Local MPs met recently to discuss the issue and have agreed to work collaboratively to try to resolve the issue but did not consider that farming methods were culpable.
      • Using some of the £25m available through the Town fund it is proposed to convert Hereford library into a museum with the former being relocated to the Maylord Centre.
      • An on-line survey has been launched seeking views on the future collection of food waste details of which will be passed to the Clerk.
      • Work to resolve flooding on the Bridge Sollers road continues.
      • The requirement for a replacement pipe at Stoney Street was discussed and work to resolve the problem remains on Balfour Beatty’s schedule.
      • The Planning Committee are due to meet on the 18th January 2021 and will consider the proposed development adjacent to the Town House and Ward Councillor Hitchiner agreed to convey the views of the Parish Council.
    • Lengthsman’s Report – The Lengthsman was not present but had confirmed that he intends to clear the leaves by the church wall and will contact Councillor Cranham to seek clarification on the possible requirement for a replacement waste bin in the recreation ground.


  • Issues Raised by Local Residents – No issues.


  1. Minutes of previous meeting … 14th December 2020. It was RESOLVED to adopt the minutes of the above meeting and they will be signed by the Chairman in due course.


  1. Clerk Correspondence
    • A resident has raised concerns over flooding on Brampton Road at Rosebank/Gitnal House and outside 1 Blenheim Cottage. The Chairman commented that these issues are linked to the drainage issue on Stoney Street discussed earlier (3.2.7) in the meeting. The Chairman added that the water drains away effectively from the pipe adjacent to Gitnal House as a result of work undertaken by the Lengthsman and the recent jetting by Balfour Beatty. Councillor Sullivan commented that some of the drains have again become silted up and it was RESOLVED to report the problem to the Locality Steward.
    • The Locality Steward had written confirming the pipe at Gitnal House has been jetted.
    • Allensmore Nurseries had written outlining their plans to erect signage to inform HGV drivers of the required route to their site to avoid travelling up Brampton Road in a southerly direction.
    • The Clerk referred to the training schedule provided by HALC and it was RESOLVED that the Clerk arranges for Councillors to attend the Planning module either on the 1st February 2021 or as part of a dedicated group session.


  1. Finance … The bank balance at 31st December 2020 in the Treasurers Account was noted as £33, 602.86. As at 31 December 2020 there was £179.19 in the Business Bank Instant Account.
    • It was RESOLVED to make the following payments:
      • Clerk’s salary (December 2020) in accordance with the employment contract.
      • PAYE (December 2020)- £133.20
      • Stationery – £19.67
      • Countrywide Maintenance – £70.39
      • Lengthsman – £133.55
      • ICO – £40.00
    • Section 106 monies –The Clerk reported that news is awaited from Balfour Beatty on the timescale for the traffic calming measures on Stoney Street.


  1. Planning – Comments on applications to be determined by Herefordshire Council.


  • Planning Consultation -204211- Panrama, Madley, Hereford, HR2 9JD. Proposed dormer roof extension to the rear and hipped roof to existing flat roof extension to create habitable rooms in roof space. Councillors registered no objections set out in the proposals and it was RESOLVED that the Clerk notifies the LPA accordingly
  • Planning Consultation – 204357 – Barns at Canon Bridge Farm, Canon Bridge, Madley, Herefordshire. Proposed variation of conditions 2 and 6 of planning permission 184478 (Proposed variation of condition 2 of planning permission 153633 (Proposed change of use of traditional agricultural buildings to five dwelling houses, associated works and new vehicle entrance) internal and external changes to improve overall aesthetic appearance. Councillors registered no objections set out in the proposals and it was RESOLVED that the Clerk notifies the LPA accordingly


  1. Smartwater – The Clerk confirmed that residents are now beginning to receive their Smartwater kits.


  1. Lengthsman Working Group – In the absence of Councillor Harkin the Clerk highlighted an additional action to be added to the log namely a requirement to fix in place the goalposts in the recreation ground. Councillor Blackmore added that the village gates are in need of cleaning. It was RESOLVED that both issues are brought to the attention of the Lengthsman. The Chairman added that many of the kerbs in the village have become silted up and need clearing and it was RESOLVED that this too should be added to the Lengthsman work schedule and the activity funded from the surplus in the lengthsman’s budget. There was also brief discussion on an issue raised by Councillor Harkin prior to the meeting concerning excess water on Brampton Road adjacent to land owned by Mr Duncan. It was RESOLVED that the Clerk asks the Locality Steward to undertake an inspection when he is next in the area.


  1. Recreation Ground – Councillor Cranham reported that she has now acquired at least three quotes for the outdoor gym and fencing. The most competitive quote for the static gym equipment was £5,405.32 and for £6,192 for the fencing both of which will be fully funded by donations/grants. Councill Cranham was congratulated on achieving such a positive outcome for the parish. It was RESOLVED that Councillor Cranham proceeds with arranging the installation of both the gym equipment and fencing.


  1. Footpaths Officer Report – The Footpaths Officer was not present and no report was provided. It was RESOLVED that the Clerk again contacts the Locality Steward regarding a damaged bridge reported at a previous meeting.


  1. Traffic & road issues – Councillor Blackmore reported that he has spoken to the property owner at the entrance to Lion Close who has agreed to trim the trees to make sure the adjacent signs are visible especially in the growing season. Councillor Blackmore also reported that volunteers have agreed to organise a further litter pick in the near future. Councillor Blackmore also mentioned that a resident had sustained a serious injury due to a substantial hole in the U road which runs from Castle Farm to Shenmore and it was RESOLVED that the Clerk reports this issue to the Locality Steward. The Chairman mentioned that the white lines leading from Great Brampton House towards the junction with Brampton Road needs attention and it was RESOLVED that the Clerk brings this to the attention of the Locality Steward.


  1. Matters raised for next scheduled meeting on Monday 8th February 2021
    • Parish Council Objectives 2021/22
    • Recruitment process for the vacant Parish Council seat.



The meeting closed at 19.55


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