Minutes 11th February 2019

Minutes of a scheduled meeting of the Parish Council on Monday 11th February 2019 at 7.00 pm in the Parish Hall

Councillors: Chris Williams (Chairman), Corinne Cranham, Jane Hirst, Richard Lloyd, David Williamson, Margaret Harkin and Sheila Cook.

In attendance
Ward Councillor Steve Williams plus four local residents.

1. Apologies for absence – No apologies were received but the Chairman reported that Mr Martin James had resigned as both Parish Councillor and Footpaths Officer.

2. Declarations of interest and written requests for dispensation … There were none.

3. Open Session
3.1 West Mercia Police…There were no representatives present from West Mercia Police.
3.2 A brief verbal report from Ward Councillor Steve Williams included:
3.2.1 An update on the planning application for Faraday House. Herefordshire County Council had rejected two recent drainage plans. No further progress is expected until a drainage plan acceptable to Herefordshire Council is submitted.
3.2.2 An update on the current status of recent planning applications.
3.2.3 A statement that improvements to the road at Gooses Foot is in abeyance given the significant amount of money required to make the necessary repairs.
3.2.4 The Task and Finish Group looking at potholes is due to issue a report in March 2019.
3.2.5 Notice of a BBLP drop-in meeting for councillors between 10.00-12.00 on the 25th February 2019.
3.2.6 A statement that, due to rules around purdah, he may not be available to attend the Parish Council meeting scheduled for the 11th March 2019.

3.3 Lengthsman Report – No report submitted from the lengthsman

3.4 Issues Raised by Local Residents – No issues were raised.

4. Minutes of previous meeting … 14th January 2019

4.1 It was RESOLVED to adopt the minutes of the above meeting and they were signed by the Chairman.

5. Clerk Correspondence…
5.1 A response has been received from Brightwells following concerns raised by a resident at the previous meeting about the timing of their sales signs. Brightwells commented that the signs include “slow down residential” and an advisory sign against HGVs using the Bridge Sollers Road.
5.2 Communication has been received from Dore Community Transport thanking the Parish Council for their £500 donation.

6. Finance … The bank balance at 30.1.19 in the Treasurers Account was noted as £29,703.66. As at 30.1.19 there was £179.00 in the Business Bank Instant Account. Councillor Jane Hirst confirmed that any remaining NDP grant at the end of the financial year 2018/19 will need to be returned. A new application for NDP grant monies will be required for 2019/20.

6.1 It was RESOLVED to make payments listed on the submitted schedule.
6.2 The Duchy of Cornwall have agreed to contribute £6420 +VAT towards the cost of resurfacing the recreation car park.
6.3 Section 106 monies update. The Chairman reported that Brightwells had confirmed, at Board level, to commit the remaining Section 106 monies on improving the road on Stoney Street. Brightwells hosted a meeting on the 29th January 2019 for residents to come together to present views on how best to spend the available funding. Balfour Beatty, who were represented at the meeting, agreed to offer some initial ideas on a range of possible options for Stoney Street – there will be no cost to the Parish Council for this advice but any design work is likely to cost in the region of £3/4k. The Chairman confirmed that a FOI request has been submitted to Herefordshire Council for information on what the Section 106 monies already incurred had been spent on.

7. Planning … Comments on applications to be determined by Herefordshire Council:

7.1 Application 190231 – Birch House, Madley, Hereford. Application for hedgerow removal notice. The planning application has been withdrawn.
7.2 Travellers’ Site Development Plan Document – The Chairman reported that Herefordshire Council have arranged a public hearing on 18th March 2019 which will allow “new” representations to be made in response to the Herefordshire Travellers’ Sites Development Plan.

8. Neighbourhood Plan (NDP)… Councillor Hirst reported on the community event and the BIMBY (Beauty in My Backyard) workshop which took place on the evening of the 18th and 19th January 2019 respectively. The community event which was supported by the Princes Foundation was attended by 58 local residents. During the evening Kim Hitch (Princes Foundation) made a presentation on the BIMBY process followed by a Q&A session and an exercise during which residents highlighted what would they consider important in any future housing development. The BIMBY workshop included presentations from 7 professional subject matter experts which provided a holistic view of the development process and allowed invited representatives to discuss and present ideas for the future development of the preferred site. The output from the BIMBY workshop is awaited and once received will be submitted to David Nicholson (Planning Consultant) for inclusion in the draft NDP plan. Once the draft NDP plan is completed a further round of consultations will follow. The Chairman wished to place on record his appreciation for Councillor Hirst’s hard work in making a success of the NDP events on the 18th and 19th January 2019.

9. Lengthsman Working Group – Councillor Margaret Harkin reported that the lengthsman working group met on the 21st January 2019 to discuss a number of key issues. It was RESOLVED that Councillor Richard Lloyd would liaise with Balfour Beatty with a view to obtaining two bins for the recreation ground. It was also decided that the lengthsman would broaden his responsibilities to include bin emptying when he returns to duty. It was RESOLVED the clerk would write to Herefordshire Housing to establish if they own the boundary gate adjacent to the dolphin bin on the recreation ground.

10. Recreation Ground

10.1 The Chairman advised that the two quotes received from GM Joyce and Tarmacadam for re-surfacing the recreation car park were £12,840 +VAT and £10,785 + VAT respectively. The Chairman added that the two estimates were not “like for like” with Tarmacadam using a lower specification which mostly explained the wide variation between the two quotes. Following discussion, it was RESOLVED that the clerk would advise GM Joyce that they were the preferred contractor to undertake both the re-surfacing of the recreation car park and the removal of the existing play equipment currently in situ on the recreation ground.

10.2 With the resignation of Councillor James no further action has been taken in establishing an informed view on the safety of the climbing pole in the recreation ground. It was RESOLVED that the clerk would write to the ROSPA qualified individual who conducted the most recent inspection to seek their view on the safety of the equipment. This advice will be used to guide any future decision on whether to sanction its removal.

10.3 Councillor Corinne Cranham reported a provisional date of the 25th March 2019 to begin the installation of the new playground equipment. It is expected this work will be completed by the 5th April 2019.

10.4 It was agreed that Councillor Cranham could use the recreation ground for an Easter Egg hunt on Friday 19th April 2019.

11. Footpaths … The Footpaths Officer has resigned and had not submitted a report. It was RESOLVED to link recruitment action with the forthcoming council elections. (Post Meeting Note – Councillor Richard Lloyd expressed interest in assuming the Footpath Officers role)

12. Traffic & road issues –

12.1 A resident raised concerns over recent occasions where lorries are parking overnight at the Brightwells site. It was RESOLVED that the clerk would write to Brightwells asking that this practice should cease.
12.2 Councillor David Williamson highlighted the poor condition of the B4352 from the cross to the school as a result of utility companies digging up the road. Similarly, the Chairman drew attention to problems on the Brampton Road which were the result of BT activity. Ward Councillor Williams agreed to look into the matter and report back.
12.3 Councillor Sheila Cook raised an issue concerning the erection of a fence on the grass verge outside the house situated opposite the school. It was RESOLVED that the clerk would contact the Locality Steward to ascertain who owned the grass verge on which the fence stands.
12.4 It was RESOLVED that the clerk would investigate the cost of procuring and installing three “gates” at both entrances to the village on the B4352 and on the Brampton Road.

13. Matters raised for next scheduled meeting on Monday 11th March 2019 – No matters were raised.

The Chairman closed the meeting at 20.10