Minutes 10th December 2018

Minutes of a scheduled meeting of the Parish Council meeting on Monday 10th December at 7.00 pm in the Parish Hall


Councillors: Chris Williams (Chairman), Corinne Cranham, Margaret Harkin, Jane Hirst, Richard Lloyd, David Williamson and Sheila Cook.

In attendance
Ward Councillor Steve Williams plus five local residents.

1. Apologies for absence – none were received.

2. Declarations of interest and written requests for dispensation … There were none.

3. Open Session

3.1 A brief verbal report from Ward Councillor Steve Williams included:
3.1.1 Comments that it was relatively quiet at the moment but he had received several comments in response to the Travellers’ Site Consultation none of which were supportive.
3.1.2 An update on his work as part of the Task and Finish Group, looking at pothole repairs, where he had spent time in the Balfour Beatty offices which had proved informative. A report is due to be published at the end of January 2019.
3.2 Lengthsman Report – Apologies received from the lengthsman who is currently on light duties only.
3.3 West Mercia Police – The police were not in attendance but have agreed to attend the next meeting.
3.4 Issues Raised by Local Residents
3.4.1 A resident raised concern about an overgrown hedge in Archenfield. Councillor Richard Lloyd confirmed that action was in hand to tidy up the hedge.

4. Minutes of previous meeting … 12th November 2018

4.1 It was RESOLVED to adopt the minutes of the above meeting and they were signed by the Chairman.

5. Clerk Correspondence

5.1 Madley Tennis Club – The Chairman of Madley Tennis Club had written to the clerk indicating that, due to a shortage of funds, they would be unable to offer a donation towards the cost of resurfacing the recreation car park. It was RESOLVED that the clerk write to Madley Charities seeking a donation for this work.
5.2 Madley Play Area – The clerk to Pyons Parish Council forwarded an e-mail from a member of his council reporting an injury sustained whilst using a “tall metal pole” situated in the Madley play area. The Chairman advised that this particular piece equipment had been the subject of a comment in the Annual Inspection Report. It was RESOLVED that the clerk would check the report to establish what action is required to rectify the situation.
5.3 Planning Application P180464 – The clerk had received an e-mail from Jamie Hughes seeking views on proposals to address safety concerns registered by the Parish Council in response to planning application 180464 which had subsequently been rejected by Herefordshire Council. It was RESOLVED that the clerk would acknowledge receipt of his communication but not offer any view on his proposal. Also, without prejudging the outcome of any appeal, advising Mr Hughes that he may wish to seek pre-planning advice from Herefordshire Council prior to submitting any fresh planning application.

6. Finance … The bank balance at 29.11.18 in the Treasurers Account was noted as £32,928.08. As at 9 .11.18 there was £178.01 in the Business Bank Instant Account.

6.1 It was RESOLVED to make payments listed on the schedule for November.
6.2 Section 106 monies update – The Chairman explained that there is ongoing discussion with Brightwells over how to spend the £23k of Section 106 monies outstanding from an original sum of £30k. Whilst Herefordshire Council has confirmed that circa £8k has been spent but had, despite several requests, failed to provide any insight into how that money had been used. It was RESOLVED that the clerk would write to the ward councillor seeking his assistance in ascertaining this information from Herefordshire Council. Brightwells are working with Herefordshire Council to reach agreement on how to use the outstanding monies to the best advantage of local residents rather than on Bridge Sollers road. To facilitate this work the Parish Council will work with Brightwells by organising a meeting which is scheduled for the 22nd January 2019 where local residents will be invited to offer views on their spending priorities. It was RESOLVED to invite a representative from the Herefordshire Council Highways Department to ensure any proposals tabled at the meeting were both practicable and legal. It was RESOLVED that the clerk would publicise the meeting on the website and supported by Sandra Gilbert who kindly agreed to liaise directly with local residents.
6.3 Precept Update – The Precept for 2019/20 has been received and acknowledged by Herefordshire Council. The clerk reported that, based on the current tax base, by increasing the precept for 2019/20 to £23,226 a Band D property would be expected to pay £56.08 per annum compared to £45.63 in 2018/19.
6.4 Dore Community Transport – It was RESOLVED to make a donation of £500 to Dore Community Transport.

7. Planning … Comments on applications to be determined by Herefordshire Council:

7.1 Travellers’ Site Development Update – The Parish Council’s response to the consultation document is available on the website.
7.2 Application 184110 &184111- Certainly Wood, Lower Lulham, Madley, Hereford HR2 9JJ. Curtilage listing to main house. Councillor David Williamson commented that the focus should be on foul and surface water dispersal and concerns for the Heritage aspects of existing agricultural building noting that representations from relevant professionals would carry more weight. It was RESOLVED that the Parish Council would offer no comment.
7.3 Application 184237 – Blenheim Farm, Madley, Hereford, HR2 9LU – Amendment to residential curtilage. Application previously withdrawn but no concerns were raised and it was RESOLVED to register no objection.
7.4 Application 184174 – Fishing Hut, Knapp Farm, Bridge Sollers, Hereford. Proposed variation of existing planning permission 160549 for a replacement fishing hut, substituting proposed fishing hut 1625.02 for fishing hut 1625.03. Councillor Williamson commented that, in hiring the fishing hut for glamping, may have implications for the health of the river especially as the toilet arrangements appear “basic” giving rise to concern over the disposal of foul water. It was RESOLVED that in responding the clerk would seek assurances that these aspects will be fully researched by professionals available to the LPA before any planning approval is granted.
7.5 Application 184405 – Canon Bridge Farm, Canon Bridge, Madley, Herefordshire – Proposed variation of condition 2 of planning permission 153633. As the planning application involves only minor matters of an aesthetic nature, with no variation in the number of buildings, it was RESOLVED to offer no comment.
7.6 Application 181921 – Faraday House – Councillor Williamson highlighted the continuing problems and delay in dealing with this planning application. Ward Councillor Williams agreed to make some enquiries to check on the current status.

8. Neighbourhood Plan (NDP)… Councillor Jane Hirst reported that David Nicholson (Planning Consultant) briefed residents on the Preferred Option for Housing Delivery during a NDP meeting held on the 27th November 2018. Option D (south of the B4352 on the west of the village and adjacent to Madley Plants) had emerged as the preferred option. The Chairman commented that the Head of Planning from the Duchy of Cornwall and planning experts from the Prince’s Trust had no issues with and supported the preferred site. In discussion, it was noted that without the NDP, together with an agreed settlement boundary, the village would have no control over the size and shape any future housing development. Councillor Williamson suggested that there would be difficulties in securing planning permission for the preferred site but when put to the vote there was a clear majority for passing a resolution giving approval for the Preferred Option for Housing Delivery to form part of the Madley NDP Plan. Next steps involve a BIMBY (Beauty in my Backyard) workshop on the 19th January 2019 which will follow an open meeting during the evening of the 18th January 2019.

9. Lengthsman Working Group

9.1 Councillor Margaret Harkin reported flooding at ETL/Golden Valley Dog Club. The matter has been referred to Balfour Beatty Drainage Department by Paul Norris.
9.2 No further flooding in and around the “smelly drain” in Brampton Road. It was RESOLVED that the clerk would check with Paul Norris to establish if there is an issue of effluent seeping into the rainwater drain.
9.3 The speed signs which have faded have been reported to Paul Norris. The clerk was instructed to hasten Paul Norris.
9.4 Village sweeping remains outstanding and it was proposed to liaise with Paul Norris to organise a heavy sweep.
9.5 The clearing of ditches remains a high priority and it was RESOLVED to include this work in the winter maintenance programme.
9.6 Flooding in the road adjacent to the new homes near to the Town House is an issue and needs investigation.

10. Recreation Ground

10.1 Councillor Corinne Cranham reported that quotes from three different contractors had been received for resurfacing the recreation ground car park with a wide variation in costs. It was RESOLVED that the car park would be resurfaced using tarmac but the Chairman would firstly undertake further investigation to ascertain possible explanations for the wide variation in the quotes.
10.2 Councillor Cranham reported that three quotes had also been received for fencing work at the recreation ground again with a significant variation in cost. It was RESOLVED that references would be requested from Mr Williamson and A1 Fencing before any decision was reached.
10.3 Councillor Cranham confirmed that the funding was now in place to allow work on the play area to proceed with the completion date expected to fall by the 2019 Easter holiday.
10.4 There was some discussion around the order in which the various activities affecting the recreation ground would be completed and it was proposed that the fencing and then the resurfacing work would follow on from work on the play area but a final decision would be deferred until a subsequent meeting.
10.5 The Parish Council agreed that the necessary funds would be made available to resurface the recreation car park and erect fencing at a cost in the region of £9k.
10.6 The Chairman volunteered to undertake an informal project management role to ensure the works were untaken professionally and appropriately.

11. Footpaths … The Footpaths Officer was not present.

11.1 NY43 – It was reported that the footpath in NY 43 was badly overgrown leading to people accessing adjacent farmland prompting the farmer to fence off his land and deny access.
11.2 Footpath Notice Board – The map on the notice board has faded to such an extent that it is barely legible. It was RESOLVED that the clerk would write to the Footpaths Officer advising him that Councillor Williamson has a new map that he could make available for the notice board. At the same time, the Footpaths Officer will be briefed that Councillor Lloyd has laminated notices available for the notice board highlighting the responsibility of dog owners when walking the village footpaths.

12. Traffic & road issues – Community Speed Watch. The Community Speed Watch team have completed the risk assessment and concluded that the village was deemed suitable for the next stage of the process which involves data collection over a 7-day period to measure traffic speed and volume. The output from the data collection will determine whether the village meets the criteria to participate in the scheme.

13. Matters raised for next scheduled meeting on Monday 14th January 2019 – No matters were raised.

The Chairman closed the meeting at 21.00