Minutes – 10 FEBRUARY 2020

Minutes of a scheduled meeting of the Parish Council on
Monday 10th February 2020 at 19.00 hrs in the Parish Hall

Councillors: Chris Williams (Chairman), Simon Blackmore, Patrick Sullivan, Margaret Harkin, Corinne Cranham and Richard Lloyd.

In attendance
Ward Councillor David Hitchiner, Mark Hearne (Parish Clerk), PC Jeff Rouse, PCSO Pete Knight and 5 residents.

1. Apologies for absence – None

2. Declarations of interest and written requests for dispensation … Councillor Chris Williams declared an interest in the request for a donation from 1st Golden Valley Scout Group.

3. Open Session
3.1 West Mercia Police…There have been no reported burglaries/thefts in the area during the last 3 months. A speed enforcement exercise has been undertaken outside the primary school. A member of the Madley Community Speed Watch scheme reported that of the 135 cars checked since the scheme launched only 3 were found to be speeding.
3.2 Ward Councillor David Hitchiner – Ward Councillor Hitchiner provided a brief update on key Hereford County Council issues commenting specifically on the following:
3.2.1 The draft Herefordshire Council budget was due to be formally submitted for approval on the 14th February 2020. Central Government have made available £2m ring fenced for housing which Herefordshire Council intend to spend on resolving the high level of phosphates in the River Lugg catchment area.
3.2.2 Jesse Norman MP criticised the Marches Local Enterprise Partnership in asking for a £5m indemnity against the government investment to the NMiTE.
3.2.3 A tourism forum was held recently which had attracted 150 attendees.
3.2.4 Herefordshire Council will continue with the pause and review exercise on the transport package until the end of July. During this period other options for reducing traffic congestion will be considered.
3.3 Lengthsman Report – In view of the Lengthsman’s absence no report was available.

3.4 Issues Raised by Local Residents – The following issues were raised:

3.4.1 A resident reported the continued problem of flooding adjacent to ETL. Solution to the problem is linked to the current planning application submitted by ETL part of which will facilitate a proper drainage system rather than an open ditch which they will not allow.
3.4.2 A resident provided an update on his research on the Roman City Ariconium (Archenfield).
3.4.3 A resident expressed concern that the traffic counters on Stoney Street had been removed before the sale day at Brightwells thereby giving a false reading on the volume of traffic.
3.4.4 The “missing” sign at the ETL junction was raised and it was noted that this issue has again been reported to the Locality Steward.

4. Minutes of previous meeting … 13th January 2020
4.1 It was RESOLVED to adopt the minutes of the above meeting and they were signed by the Chairman.

5. Clerk Correspondence – A resident had written raising concerns over the flooding on Brampton Road. The clerk reported that the Locality Steward has inspected the site and found the ditches working well with flood water having completely receded. There was also some discussion on the drainage issue opposite Bali Hai on Brampton Road and it was noted that the lengthsman has been tasked to consult with the landowner concerned but it was RESOLVED that the clerk contact the Locality Steward to arrange for the drainage to clear out the drains.

6. Finance … The bank balance at 31st January 2020 in the Treasurers Account was noted as £26,367.99. As at 31st January 2020 there was £179.12 in the Business Bank Instant Account.

6.1 It was RESOLVED to make the following payments:
6.1.1 Clerk’s salary in accordance with the employment contract.
6.1.2 Lengthsman – £150.63
6.1.3 Stationery – £16.05
6.1.4 PAYE – £129.60
6.1.5 Countrywide Maintenance – £70.39
6.1.6 HALC – £796.00
6.1.7 Able Locksmiths – £90.00

6.2 Section 106 monies – The Chairman reported that Brightwells have accepted the quote from Balfour Beatty for the design work for traffic calming measures on Stoney Street. It was RESOLVED that the clerk inform Balfour Beatty and it is expected that the Parish Council will make the payment to be followed by reimbursement from Brightwells.
6.3 Request for donation from the 1st Golden Valley Scout Group – Following a brief discussion it was RESOLVED that a donation would be made to the Scout Group to cover the cost of two flag poles and accessories.

7. Neighbourhood Development Plan – The clerk reported that the Regulation 16 consultation is due to end on the 12th February 2020 which will be followed by an examination organised by Herefordshire Council.

8. Planning … Comments on applications to be determined by Herefordshire Council:
8.1 Planning Consultation 200170 – Canonbridge Farm, Madley, Herefordshire – Proposed barn conversion to dwelling with the new detached double garage with first floor storage loft. Following discussion Councillors unanimously supported the proposals set out in the application and it was RESOLVED that the clerk inform the LPA accordingly.
8.2 Planning Consultation 200154 – Land to the North of Castle Farm, Madley, Herefordshire. Outline application for erection of an equine manager’s dwelling, stabling and horse-riding arena. Following discussion Councillors unanimously supported the proposals set out in the application and it was RESOLVED that the clerk inform the LPA accordingly.
8.3 Planning Consultation 194122 – Madley Primary School, Hereford, Herefordshire. Proposed variation of a condition 1 of planning permission 150479 (Variation of Condition 5 of Planning Permission SW100736/CD, to continue to provide nursery/pre-school education)- to extend planning permission until April 2025. Following discussion Councillors unanimously supported the proposals set out in the application and it was RESOLVED that the clerk inform the LPA accordingly.

9. Lengthsman Working Group – Councillor Margaret Harkin outlined the extant issues on the Lengthsman Action log and specifically commented that thought will need to be given to the Spring schedule.

10. Recreation Ground – No issues were raised.

11. Footpaths Officer Report – The Footpaths Officer reported that the Chairman had surveyed 75% of the village footpaths and added that 2 footbridges will be temporarily closed until the necessary repairs are undertaken.

12. Traffic & road issues – The Madley Community Speed Watch scheme now has four trained volunteers but to be viable it is necessary to encourage further people to come forward. It was, therefore, RESOLVED that the clerk arrange for an advert to be published in both the Madley primary school magazine and “Tracking the News”.

13. Adoption of Risk Management Policy – It was RESOLVED to adopt the Risk Management Policy and that clerk uploads the document to the website.

14. Smartwater – The Chairman briefed Councillors on current negotiations with a third party to secure a financial contribution to the cost of implementing the Smartwater scheme in the village. Following discussions Councillors agreed unanimously to proceed now with the scheme using Parish Council funds and look to recoup some or all of the costs at a later date. It was, therefore, RESOLVED that the clerk inform West Mercia Police accordingly.

15. Matters raised for next scheduled meeting on Monday 9th March 2020
15.1 Parish Meeting
15.2 Improvements to the Recreation Ground
15.3 Participatory Budgets.

The meeting closed at 20.00

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