Minutes -9 MARCH 2020

Minutes of a scheduled meeting of the Parish Council on
Monday 9th March 2020 at 19.00 hrs in the Parish Hall

Councillors: Chris Williams (Chairman), Simon Blackmore, Patrick Sullivan and Margaret Harkin,

In attendance
Mark Hearne (Parish Clerk), PCSO Fiona Witcher, Lengthsman Paul Wright and 2 residents.

1. Apologies for absence – Councillors Corinne Cranham and Richard Lloyd

2. Declarations of interest and written requests for dispensation … None.

3. Open Session
3.1 West Mercia Police…There has been no reported crime in the village since last meeting. Councillor Sullivan mentioned that there are reports that Herefordshire Council are proposing to reduce all 30 mph speed limits throughout the county to 20 mph.
3.2 Ward Councillor David Hitchiner – Ward Councillor Hitchiner was not present but had provided a written report which will be posted on the Parish Council website.
3.3 Lengthsman Report – The Lengthsman raised the following issues:
3.3.1 Umbrella in the Recreation Ground – Following discussion it was RESOLVED that the Lengthsman undertakes some routine maintenance.
3.3.2 Canon Bridge Road – The Lengthsman agreed to investigate the flooding issue to ascertain if the problem is the result of a blocked pipe.
3.4 Issues Raised by Local Residents – No issues were raised.

4. Minutes of previous meeting … 10th February 2020
4.1 It was RESOLVED to adopt the minutes of the above meeting and they were signed by the Chairman.

5. Clerk Correspondence – No correspondence has been received.

6. Finance … The bank balance at 29th February 2020 in the Treasurers Account was noted as £24,784.78. As at 29th February 2020 there was £179.13 in the Business Bank Instant Account.

6.1 It was RESOLVED to make the following payments:
6.1.1 Clerk’s salary in accordance with the employment contract.
6.1.2 Lengthsman – £183.75
6.1.3 Stationery – £31.82
6.1.4 Postage – £21.96
6.1.5 PAYE – £129.80
6.1.6 Countrywide Maintenance – £70.39
6.1.7 Herefordshire Council – £3508.30
6.1.8 DJN Planning – £210.00
6.1.9 1st Golden Valley Scout Group – £161.00

6.2 Section 106 monies – The Chairman reported that payment would be forwarded to Herefordshire Council for the design work on Stoney Street which will be reimbursed by Brightwells.

7. Neighbourhood Development Plan – The Chairman reported that the Regulation 16 consultation has now ended but no significant comments had been received. Herefordshire Council have been advised of the Parish Council’s preferred examiner. Once the examination is complete the final stage will be the referendum which will be organised by Herefordshire Council.

8. Planning … Comments on applications to be determined by Herefordshire Council:
8.1 Planning Consultation 200483 – Woodyattsfield, Madley, Hereford, HR2 9NN – Proposed first floor extension onto the rear elevation. Following discussion, Councillors unanimously supported the proposals set out in the application and it was RESOLVED that the clerk inform the LPA accordingly.
8.2 Planning Consultation 200526 – Land East of the C1196 Canon Bridge, Madley, Herefordshire – Proposed formation of agricultural access. Following discussion, Councillors unanimously supported the proposals set out in the application and it was RESOLVED that the clerk inform the LPA accordingly.

9. Lengthsman Working Group – Councillor Margaret Harkin outlined the extant issues on the Lengthsman Action Log. The clerk reported that a response was still awaited from Welsh Water regarding the track leading off Rosemary Lane. The Lengthsman added that the two outstanding issues will be shortly attended to.

10. Recreation Ground – It was RESOLVED that the clerk ask Councillor Cranham what amount of funding remains available to finance further improvements to the recreation ground.

11. Footpaths Officer Report – As the Footpaths Officer was absent no report was available.

12. Traffic & road issues – No issues were raised.

13. Participatory Budgets – The Chairman briefly summarised the participatory budget process and invited comments from his fellow Councillors. There was general agreement that this was worth pursuing but questioned whether there would be sufficient interest amongst parishioners. It was, therefore, RESOLVED that this scheme should be promoted as part of the Annual Parish Meeting in May 2020 and it was further RESOLVED that it should be advertised widely including “Tracking the News” and the Hereford Times.

14. Matters raised for next scheduled meeting on Monday 20 April 2020 – None

The meeting closed at 19.50

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